General Instructions to Committees

A committee is composed of a few members assigned to a task that cannot be efficiently performed by the entire group. If this body authorizes the committees, then they are answerable to this assembly.

Usually the powers and duties are defined at the time of creating the committee, or they are defined in the by-laws or standing rules. A committee may be instructed to investigate and supply information pro and con about a problem, recommend a course of action, or take action.

When the committee is appointed by the chair the first person named usually is chairman. It also is correct for the committee to name its chairman at the first meeting.

The chairman is selected on their ability to organize and stimulate discussion, as well as their knowledge of interest in the problem. A majority of the members of the committee constitute a quorum. The chairman has a vote in committee and takes part in the discussion, but a vote should be taken on the final discussion of the group.

The committee selects a secretary to take notes on the ideas presented, solutions suggested and on the final decision of the committee. Either the secretary or the chairman makes the report to the body.

In reporting to the convention, the committee spokesman reads the report or resolution and states: "On behalf of the committee I move adoption," (or whatever action the committee recommends). This is seconded, discussed, and a vote taken.

Each committee member has a responsibility to attend all meetings. You should take an active part in discussion.

Copies off all reports must be given to the Local Secretary for permanent record